You will find below in the President of the General Assembly’s Information Note (pdf):
- A revised programme of the High Level Meeting (June 8-10)
- A list of speakers for the plenary meetings
- Themes and speakers for the thematic panel discussions (with attached background papers)
- Media arrangements
For an overarching document that covers all necessary scheduling and security information, please ensure you read one of the following which pertains to you:
- Information Note for Civil Society Participants on National Delegations
- Civil Society Participation Information Note (for participants NOT on National Delegations)
You can visit other parts of this site for:
- Background information, meeting reports and advocacy documents
- Civil Society Non-Negotiable Language for the High-Level Meeting Outcome Document
- Information on preparation for UN security
- Invitation to the Civil Society Meeting and daily caucuses
- Further links for schedule planning and the webcast
Organizational arrangements for the 2011 high-level meeting on the comprehensive review of the progress achieved in realizing the Declaration of Commitment on HIV/AIDS and the Political Declaration on HIV/AIDS (8-10 June 2011, New York)
Information Note (No.3)
1. The General Assembly, by its resolution 65/180 of 20 December 2010, decided to convene a high level meeting from 8 to lO June 2011, to undertake a comprehensive review of the progress achieved in realizing the Declaration of Commitment on HIV/AIDS and the Political Declaration on HIV/AIDS.
2. By paragraph 16 of the resolution, it requested ‘the President of the General Assembly, with support from the Joint United Nations Programme on HIV/AIDS (UNAIDS) and in consultation with Member States, to finalize the organizational arrangements, including the identification of a person openly li”ing with HIV and an eminent person actively engaged in the response to HIV/AIDS to speak at the opening plenary meeting, the identification of themes and finalization of the panel discussions, and the arrangements for the informal interactive hearing with civil society. On 8 April 2011, the President of the General Assembly organized an informal interactive civil society hearing, the summary of which has been issued as a document of the Assembly (N65/835).
3. Participation in the high-level meeting will be in accordance with paragraphs 2, 3, 4, 5, 6, 7, 8, 12 and 13 ofGeneral Assembly resolution 65/180.
4. The high-level meeting will be attended by a number of Heads of State and Government and will have a significant level of ministerial participation. In letters dated 22 February 2011, the Secretary-General extended an invitation to all Heads of State and Governments to participate in the high-level meeting.
5. By decision 65/547, the General Assembly approved the list of non-ECOSOC accredited civil society representatives that will participate in the high-level meeting, including the panel discussions. Pursuant to paragraph 4 of resolution 651180, Member States are encouraged to include in their national delegations to the highlevel meeting parliamentarians and representatives of civil society.
Programme of the high-level meeting
6. Pursuant to paragraph 2(a) of resolution 65/180; the high-level meeting will comprise plenary meetings and tive thematic panel discussions. The programme of the high-level meeting is contained in Annex A.
7. By decision 65/548, the General Assembly decided that the opening plenary meeting will commence at 9 a.m. on Wednesday, 8 June. The plenary meetings are therefore scheduled from 9 a.m. – 1 p.m. and 3 – 6 p.m. on Wednesday, 8 June; 10 a.m. – 1 p.m. and 3 – 6 p.m. on Thursday, 9 June; and 10 a.m. – 1 p.m. and 3 – 6 p.m. on Friday, 10 June in the General Assembly Hall.
8. Pursuant to paragraph 2(b) of resolution 65/180, the eminent person actively engaged in the response to HIV/AIDS to speak at the plenary will be Dr. Mathilde Krim. Dr Krim is the founder of the American Foundation for AIDS Research (amfAR), the first private organization concerned with fostering and supporting AIDS research.
9. Pursuant to paragraph 2(b) of resolution’ 65/180, the person openly living with HIV invited to speak at the opening plenary meeting is Ms. Tetyana Afanasiadi of Ukraine from the All Ukrainian Network of People Living with HIV/AIDS.
10. Pursuant to paragraph 13 of resolution 651180, the representatives of non-governmental organizations in consultative status with the Economic and Social Council, civil society organizations and the private sector selected to be included in the list of speakers for the plenary meeting are: Dr. Brian Brink of South Africa from Anglo American plc; Ms. Esther Baucicault Stanislas of Haiti from the Fondation
Esther Boucicault Stanislas; and Ms Silvia Petreti of the United Kingdom from the International Council of AIDS Service Organizations.
11. To enable maximum participation within the limited time available, statements in plenary should not exceed five minutes when speaking in the national capacity and eight minutes when speaking on behalf of a group. A list of speakers has been open for inscription at the General Assembly Affairs Branch ,since 2 May 2011 (room IN613A. tel. 1 (212) 963-5063; fax 1 (212) 963-3783; or e-mail: [email protected]).
12. Members of delegations may gain access to the General Assembly Building via the Delegates’ Entrance. However, for the opening plenary on 8 June from 9 a.m. to 10a.m. only holders of (a) a VIP pass or (b) a delegate’s pass plus a colour-coded access card will be allowed to proceed to the main floor of the General Assembly Hall via the escalator. The remaining members of delegations wishing to follow the proceedings of the opening segment may proceed through the passage way leading to the General Assembly Lobby and, take the elevator/stairs to the 3rd tloor Gallery where access cards are not required. Seats will be available on a first come first served basis. For all other plenary sessions, no additional colour coded access card will be required.
13. Access to the main floor of the General Assembly Hall will be limited to six delegates per permanent mission/observer, two per intergovernmental organization and one per specialized agency. Access cards are not required for VIP pass holders.
Thematic Panel Discussions
14. The five thematic panel discussions will be held in Conference Room 2 as follows: Wednesday. 8 June from 10 a.m. – 1 p.m. and 3 – 6 p.m.; Thursday, 9 June from 10 a.m. – 1 p.m. and 3 – 6 p.m.; and Friday, 10 June from 10 a.m. – 1 p.m.
15. The thematic panel discussions provide an opportunity to have in-depth discussions on the main findings and recommendations of the report of the Secretary-General (N651797). To promote interactive. free-flowing discussions, participants will be invited to make brief remarks not lo exceed five minutes, raise questions and to respond to other speakers. Written statements are strongly discouraged.
16. The thematic panel discussions will be open to Member States and observers and selected representatives of the United Nations system and civil society representatives. Due to limited availability of space, access to the panel discussions will be on the basis of colour-coded access cards, limited to two per Member State.
17. Each panel will be comprised of a Chair and three panellists with a thorough knowledge and expertise of the subject. They will include national, United Nations and civil society representatives. A moderator will be appointed by the President of the General Assembly to support the Chair of each panel, as appropriate.
18. Pursuant to paragraph 2 of resolution 651l80, the Chairs ofthe panel discussions will present summaries of the discussions to the closing plenary meeting.
19. The themes and composition of the panels are contained in Annex B and background papers, prepared by UNAIDS, for each panel discussion are contained in Annex C.
Overflow Room and Webcast
20. Conference Room 1 will serve as the “overflow room” to enable participants to follow proceedings of the opening plenary meeting and panel discussions.
21. The plenary meeting and the five panel discussions will be transmitted by live Webcast.
Accreditation of Delegations
22. Accreditation of members of official delegations and members of the parties of Heads of State/Government, Vice-Presidents and Crown Prince/Princesses will be carriedout by the Protocol and Liaison Service. Missions are kindly requested to submit their lists of delegations and requests tbr passes to the Protocol and Liaison Service at Room NL-2058 or by fax (212) 963 -1921.
23. The colour-coded access cards for the opening plenary and panel discussions, referred to in paragraphs 12 and 16 above, will be available for pick up on Tuesday, 7 June 2011 starting from 10:00 am at the office of the Protocol and Liaison Service (NL2058).
24. Please note that the United Nations Headquarters premises will be closed to the public from 8-10 June. Regular guided tours will be suspended. The premises will reopen to the public on Saturday, 11 June, when guided tours will resume a regular schedule.
25. During the high-level meeting, the pedestrian gate at 45th Street and 1st Avenue will be closed for normal access. The 46th Street gate (south entrance) will be reserved for the use of high-level vips and delegates. Access to the Delegates’ Entrance will be gained by entering the 46th Street gate and turning right at the top of the stairs, near the “Twisted Gun”, in order to proceed to the Delegates Tent.
26. During the high-level meeting, the pedestrian gate at 47th Street and 1st Avenue will be accessible for VIPs and delegates.
27. On Wednesday, 08 June 2011, from 9 a.m. to 10 a.m., members of the delegations who are in possession of a VIP pass or a delegate’s pass in addition to a colour-coded access card will be granted access to the main floor of the General Assembly Hall during the opening plenary. Please note that delegates who are not in possession of a colour-coded access card will be permitted to proceed to the third floor gallery and fourth floor balcony upon the presentation of their delegate’s pass, until the capacity is filled. For the remaining plenary sessions, delegates wearing their United Nations grounds passes will have access to the General Assembly Hall without a colour-coded access card.
28. Escorted motorcades and vehicles of Permanent Representatives will be allowed to enter the United Nations premises at the 43rd Street and 1st Avenue vehicular entrance, drop off their passengers at the Delegate’s Entrance, and then exit through the 45th Street and lSI Avenue gate. All escorted motorcades will be coordinated by the Host Country in conjunction with United Nations Security and Safety Service personnel.
29. All vehicles entering the garage are subject to search. Limitations on vehicle contents are to be observed so as to facilitate and expedite the security clearance.
30. Prior to the opening of the high-level meeting, the United Nations Pass and Identification Office will be open for the accreditation of delegates from Monday to Friday during the hours of9.am. – 4 p.m.
31. Six temporary booths will be available on the 2nd and 3rd tloor balconies of the General Assembly Building for bilateral meetings between member States. In order to provide equitable and efficient use of the facilities a reservation system has been instituted. Delegations are requested to submit requests electronically through eMeets (by accessing emeets.un.org·, then clicking onto ‘bilats’ in the shortcuts section and logging in with the usernarne and password of the Permanent Mission). Delegations unable to access eMeets may.email their reservation to [email protected] un.org. Delegations with inquiries may contact the Bilats Coordination Unit in the Department of General Assembly and Conference Management on tel: (212)963 2952.
32. A calendar of various events related to the high-level meeting from 8 to 10 June has been posted on the UNAIDS website. The side-events listed are subject to change. The organizers of these events are responsible for providing detailed information and updates, as appropriate.
33. All members of the media accompanying Heads of State/Government or heads of delegation must submit a letter of assignment from their Bureau Chief or Editor-in Chief: attached to an official letter from the Pennanent Mission concerned, listing the names of the media representatives with their functional titles and affiliation, addressed to Isabelle Broyer, Chief, Media Accreditation and Liaison Unit, Department of Public ]nformation, United Nations, fax: (212) 963 4642 email: [email protected]
34. Members of the media accompanying Heads of State/Govenunent or heads of delegation must present themselves to the Media Accreditation Office (45th Street and 1st Avenue), where they will have their photographs taken and be issued a United Nations grounds pass upon presentation. of national passports and valid photo identification.
35. All media representatives will be required to present a valid United Nations grounds pass to the United Nations security officers at the gate. The designated press entrance is at 42nd Street and 1st Avenue.
36. Media liaison desks will be available to assist the press on the third floor of the General Assembly building for securing access the booths in the General Assembly for TV crews and photographers and to obtain tickets to the fourth floor balcony for print press and outside of Conference Room 1 to allow media to be escorted to special events in the North Lawn Building (NLB), as the press will not be allowed to move around the building without an escort. There will be stakeout areas for the press on the East Foyer on the second floor of the General Assembly building and outside of Conference Room 1 in the North Lawn Building.
Annex B: Themes and composition ofthe thematic panel discussions
Panel discussions will he open to representatives of Member States and observers, representatives ofthe United Nations system as well as civil society representatives. Civil society representatives are invited to attend the panel discussions in the public gallery, within the limits ofthe space available.
The panelists have been selected based on their specific expertise and the recommendations of regional groups, UNAIDS and civil society. Effort was made to ensure equitable geographical representation. The format for each panel will be as follows:
- The chair will give a brief introduction (maximum of seven minutes).
- Each panellist will speak for a maximum of seven minutes on the specific topic identified.
- Panellists’ presentations will be followed by an interactive discussion, also involving civil society representatives, facilitated by a moderator. Interventions should not exceed five minutes.
- Participants are strongly discouraged from reading prepared statements in order to ensure that the discussions are interactive.
See the attached Information Note for further information on speakers.